88 EVENTS COMPANY LIMITED (”We”) are committed to protecting and respecting your privacy.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. The Government intends for the GDPR to continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.
Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purposes of data protection legislation in force from time to time the data controller is 88 Events Company Ltd of Larchfield Court, Ibrox Business Park, Woodville Street, Glasgow, G51 2RQ, UK.
Our nominated Data Protection Officer is Marc Samuels, Director.
We are an events agency and hire business, specialising in the rental of event styling products. We collect the personal data of the following types of people to allow us to undertake our business;
• Prospective clients and suppliers
• 3rd party contacts such as venue and support staff
• Temporary and permanent staff
We collect information about you to carry out our core business and ancillary activities.
This is information about you that you give us by filling in forms on our site / or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.
The information you give us or we collect about you may include:
Data collected about Clients is minimal. We only require having client’s contact details or the details of an individual contact at your organisation (e.g. Name, Address, Telephone Number and E-mail address) to ensure that our communication and relationships runs smoothly. We may hold information that a contact in your organisation has told us.
Any financial data such as credit card details are used on a one time only basis when paying your final balance and stored securely until all our rental goods are returned to us and/or declared damaged and/or lost as per our standard terms and conditions of hire. These are sent to you by email whenever you request a hire quotation and/or we confirm/amend an order with you.
Data collected about Suppliers is minimal. We only require having supplier’s contact details or the details of an individual supplier (e.g. Name, Telephone Number and E-mail Address) to ensure that our communication and relationships run smoothly. We will also collect bank details in order to carry out transactions.
We may hold information that an individual supplier has told us.
We use information held about you in the following ways:
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below.
We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations, e.g. dealing with government agencies on your behalf if you are an employee on either a permanent or temp basis.
Our legitimate interests in collecting and retaining your personal data is described below:
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system.
Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
We will use this information:
A cookie is a small file which asks permission to be placed on your computer‘s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
You may choose to restrict the collection or use of your personal information in the following ways:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. 88 Events Company Ltd will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.
We do the following to try to ensure our data is accurate:
We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:
We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main Customer Relationship Manager (CRM) system. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.
For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
Our current retention notice is available upon request.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.
You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at email@example.com
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The GDPR provides you with the following rights. To:
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.
Your right of access can be exercised in accordance with the Act (and the GDPR once it is in force).
A subject access request should be submitted to firstname.lastname@example.org. No fee will apply.
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
" If you have 88 create your event, get ready to have your highest expectations surpassed! " Marketing Manager, Apollo Tyres
" I’ve dealt with lots of quality addicted clients and brands, but this was one of the best. It was a pleasure to work with you! " Philippe Amarante, Amarante Sports Marketing, Switzerland
" I was COMPLETELY stress free and you really made me look like a superstar!" " Corrine Whitaker, PGA of America 2014 Ryder Cup
" 88 Events is the ideal partner when planning an event overseas. " Gabrielle D. Malman, GDM Event Productions, Virginia, USA
" In Scotland there's only one company to seek out for a bespoke event and that's 88 Events. " Alan Hill, Food & Beverage Director, Gleneagles Hotel
" The decor provided by you was amazing! " Cora Liebig, Vok Dams Live Events, Germany
" The design expertise of Sheila Samuels and her team at 88 Events is superb. " Gordon Ramsay OBE
" The service we receive is outstanding each time. " Lucy Mountford, Hymans Roberston, London
" It's always a pleasure to work with 88 Events. The team are incredibly understanding and flexible which really takes the stress out of organising your event. " Head of Communications, Arnold Clark Automobiles
" We knew in advance every event function they worked on was going to be spectacular! " Senior Manager, Corporate Events, AOL, USA
" We are really impressed by 88 Events. Creative, approachable and helpful - their service is 1st class. " Stuart Smith, Event Services Director, Gleneagles Hotel
" Their service is excellent, staff helpful and the linen is always there on time and in superb condition. " Event Operations Manager for Benugo Events @ Edinburgh Castle
" They provide a very professional service which leaves us feeling very reassured. " Laura Michaud, Senior Planner,Rhubarb Food Design, London
" In all the years we have been working with them, I can't recall a time when they have let us down. " Executive Director, Heritage Portfolio Limited
" I would highly recommend 88 Events to any other caterer or event organiser. " Dominic Harris, Last Supper Ltd
" All our friends were blown away with the whole weekend. Some even said it was like a fairytale! " Gill Holmes, Cheshire
" Everything we had planned became a reality that night and helped us produce a party which will be talked about for years to come! " Laura Wiseman
" It was 88‘s expertise and experience that took the original vision and turned it into reality. " David & Audrey Sutherland
" It was simply PERFECT. When I walked into the room I was BLOWN away. It was even nicer than I imagined. " Claire Walker, Dubai
" You produced a day that any film director with a multi-million pound budget would be proud of. " Catherine Hackney
" I knew we were in for a spectacular day but not even I could have imagined how seamlessly and spectacularly the whole event would flow. " Douglas Ferrans (Daughter's Wedding)